Procurements

1. Email If a buyer has added you to the mailing list for a procurement, you will receive an email about this. You can then open the procurement directly from the aforementioned email invitation. See the video clip above (starting at 0.44 min) for step-by-step instructions on how to proceed.

2. Public procurement portal Similar to how you could find current procurements via a link from LKAB’s website, you can still access procurements that are published publicly via a direct link to our new supplier portal Coupa Supplier Portal. See the video clip above (starting at 4.27 min) for step-by-step instructions on how to proceed.

3. User account To submit bids for public procurements, you must have a user account where you log in to view procurements. If you have been invited to or bid on multiple procurements, you will see a table with all the procurements you have access to when you log in. When you click on a link to a procurement, details about that procurement are displayed. Above the table, the most recent procurement to which you have been invited is displayed.

You can expand the object and display additional fields (such as description) where you can enter information.

If it takes a while to complete your answers, your browser may time out. To avoid losing your answers, you can complete the data offline in the exported .csv file and then import the file back.

If you choose to complete the data online, you should save your changes frequently.

When a buyer invites you to a procurement, you will receive an email with a link to the procurement and contact information for questions about the procurement or technical issues. See “How do I participate in a procurement” below for more information.

Once you have opened the procurement, you can communicate with the buyer directly via the message box at the bottom left.

If you reply to the original email with the invitation to the procurement, your message will also be sent to the buyer.

As a supplier, you can see that your bid has been submitted via:

– The flash message that shows that the bid has been submitted.

– The history at the bottom of the procurement page that shows the total amount, the name of the bid and the time when the bid was submitted.

1. You receive an email from the purchasing organization with an invitation to a procurement.

2. Follow the instructions in the email to go to the procurement.

3. Accept the terms and conditions under Terms and Conditions.

4. Click on the activated “Enter Response” button at the bottom of the page to see detailed information about the procurement.

5. Click on the “My Response” tab. Depending on the type of procurement, you will now see one or more of the following sections: – Attachments: Attachments, i.e. files that you receive from the buyer or send back. Note: Coupa Sourcing does not support files in the .zip or .exe formats for security reasons. – Questionnaires: Questionnaires with questions that the buyer needs your answers to. – Items and Lots: Objects/items, price information.

6. You have the following response options: – Export to Excel: Exports questionnaires and objects/records to Excel where you can enter your bid. – Import from Excel: Uploads your bid from Excel. – Save: Saves your bid, but does not send it to the buyer. – Submit Response to Buyer: Sends your bid to the buyer. You can change your bid before the deadline and resubmit it.

7. After you have submitted your bid, the message “Response submitted to Buyer” will appear in a green field for approximately 5-10 seconds.

8. In the history at the bottom of the page, you can check that your bid has indeed been sent.

No. But you will receive direct mail in cases where a buyer directs an inquiry to you as one of several well-known suppliers in the field.

Do not enter a price if you do not want to participate in a tender. However, if the price field is required, you must enter a price.

When you receive an invitation to a follow-up procurement, you can respond directly from the message. Select either “I intend to Participate” to notify the buyer that you intend to participate later or “View Event” to go to the procurement page and fill in your responses. The message also refers to the original procurement.

On the procurement page, you can review the information about the follow-up procurement. Below the information about the follow-up procurement, there is also a link to the original procurement. Select “I intend to participate in this event” and accept the terms under “Accept Terms and Conditions” to participate in the procurement.

After you have selected “Send to Event Owner”, you can select “Enter Response” under “Timeline” to view buyer attachments, forms, BOMs, and items/entries for the procurement. Your bid from the previous procurement is automatically transferred as a draft.

You can edit your previous bid and submit it.

For information on supported browsers, please refer to the documentation for your particular Coupa version.

Coupa Sourcing works best with Google Chrome.